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A Guide to the UIC Archives

The University of Illinois at Chicago Archives                    Leveraging our past to inform the future™

Acquisition Criteria

We acquire material based on the following selection criteria:

  • Ownership
    Materials transferred from UIC units are already owned by The University of Illinois Board of Trustees and require no deed of gift.
    Donations from faculty, staff or alumni of their personal and/or professional papers, however, must be accompanied by an executed deed of gift transferring ownership rights to The University of Illinois Board of Trustees. This document must be executed before the transfer occurs.
  • Geography
    Extensively from the Chicago campus of The University of Illinois at Chicago, but will also accept material originating at the satellite campuses in Rockford, Peoria, Urbana, and the Quad Cities.  Materials must have a clear relationship to The University of Illinois at Chicago or its predecessors.
  • Accepted Formats
    Primary and secondary sources in a variety of formats, including but not limited to: records, reports, correspondence, maps, audiovisual materials, periodicals, photographs, blueprints, manuscripts, books, and realia.  For details, see the permanent records specified by the University’s records retention schedules for records that must be transferred to the University Archives according to Illinois State Law.

    Electronic records have become a particular interest with the increasing number of born-digital records. Digital Document Deposit Boxes [D3B] have been created for all units and mirrored in our trusted digital repository.
  • Excluded Formats
    The following types of records do not typically merit permanent retention in the UIC Archives:
    • routine bills (i.e., utility bills),
    • employee timesheets,
    • payroll records,
    • duplicate material beyond our standard maximums,
    • blank forms and unused printed materials such as letterhead,
    • student records subject to FERPA, and
    • patient records subject to HIPAA.
  • Chronological Focus
    1858-present.  Particular focus upon the periods 1859-1920, 1946-1952, 1961-1975, and 1980-1984.
  • Languages
    English language materials extensively.  Other languages are collected selectively.
  • Exclusions
    We do not collect materials that are not related to the University of Illinois at Chicago or one of its predecessors.