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A Guide to the University Archives

The University of Illinois Chicago Special Collections & University Archives

Transfer Records

As part of UIC, your unit creates records that are deemed by the State of Illinois to be State Records.  A subset of those records are designated as permanent records for transfer to the University Archives, as outlined in the records retention schedules. Two methods to start the transfer process include:

  • Consulting with the Records and Information Management Services (RIMS) team is the best way to start.  They will help you apply the University System's records schedules to your records and determine which records should go to the University Archives.
  • Alternatively, if you have previously met with RIMS, you may provide a completed inventory of the permanent records to begin the transfer process to the University Archives.  Consult with the University Archivist before starting down this path.

In either method, it is best to start the process early (especially if your office is relocating). Feel free to contact the University Archivist with questions about these processes.  Be sure to include your name and that of your UIC unit.