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Submission Requirements

Who can submit?

The work must be produced, submitted, or sponsored by a valid University of Illinois at Chicago faculty members, researchers, staff, or student.

​Copyright Requirements for Submission:

  • There are two essential activities related to the copyright of documents submitted to INDIGO.
  1. The submitter must be the copyright owner or must have permission from the copyright owner to deposit the material into INDIGO. No material may be deposited where doing so is prohibited under existing copyright agreements.
  2. The submitter must also have the right to grant the UIC Library the non-exclusive right to Preserve and disseminate the material.


  • When considering your scholarly work to submit to INDIGO, the following list can be used as a guide for the types of materials that may be submitted into INDIGO (providing you own the copyright or you have the permission o the copyright owner):
    • Journal articles
    • Preprints
    • Conference presentations, papers, posters
    • Course syllabi, handouts, documents
    • Raw data files
    • Software
    • Video and sound recording
    • Working papers
    • Books
    • Maps
    • Reports
    • Unpublished material
    • Doctoral dissertations, masters theses (Note; For UIC awarded degrees, the library is working on an official processes to enter these dissertations and theses.)


  • All material submitted needs to be in electronic format. Because some formats are more popular than others, and software for reading content (such as Adobe for reading PDFs) is routinely being upgraded some formats may become obsolete in the future. To ensure long term access, please use one of the formats the UIC Library has committed for long term preservation when submitting your content. A list of formats will be released shortly. In the meantime, inquire at for preferred formats.


  • INDIGO is designed to preserve submissions long-term. In exceptional cases, the material may be removed at the request of the submitter and/or author or for legal reasons.


  • In general, material submitted in INDIGO will be made publicly accessible in a timely manner. If there are materials for which widespread access is not appropriate (ex: administrative documents, restrictions to UIC only) or that should not be publicly viewable for set time period (dissertation or publishing embargoes), INDIGO can restrict access to a community or to restrict access to an item for a predetermined period of time. Contact to determine if a restriction request is appropriate.

How to Deposit to INDIGO

INDIGO is a place to make all your research data and other scholarly outputs citable, shareable, and discoverable. It’s a place to share your supplementary research to make them first class outputs. Share both positive and negative results and get credit for all your research.
A few important things about INDIGO:
Your research is assigned a DOI. This means you can cite it as a research output alongside your paper or as a freestanding piece of data.
INDIGO complies with funder mandates around making data openly accessible and stored in perpetuity.

To Log in:

  • Click on "log in"
  • Enter you Net ID and Password

To upload your materials:

  • Login to your account and select the +Create a new item button from the lower left. You can also drag and drop your file from your browser to the drag and drop area.

  • You will now see the Submission Record for your material(s) with the metadata that you will need to create. For information on how best to complete the fields for maximum exposure of your materials, see our how-to guide here. Tips on how to fill out each of the metadata fields can be found in the description text in the field, as well as on the right side of the screen in the Tips column.
  • Each field with a green circle , indicates a field that is required to publish the material, and for the material to be assigned a DOI. 
  • You do not need to publish the materials to reserve a DOI for your materials. The DOI will not be registered and live until the material(s) have been published. 

  • Insert a Title. The title should have at least three characters.
  • Add Authors. You can rearrange the order in which the authors appear. You can also remove yourself as an author if you are uploading on behalf of someone else. You can also search by entering the CMU email address of the author you want to add, as well as search for other figshare users using their email addresses.
  • Select a Category. These are from the Australian and New Zealand Standard Classification (ANZSRC) Fields of Research (FOR) system. You can choose more than one and either select from the drop-down menu or search for your subject area. Click here for the full figshare category list. If you can’t find exactly what you’re looking for, we recommend finding the best option and getting more specific in the Keywords field.
  • Select the Item type from our drop-down menu. Figshare accept over 1,000 file extensions, but if there’s something they don’t support, please let them know. Click here to explore the different item types. 
  • Add Keyword(s). These should be more specific than the Category entries and help others find your research. Add as many relevant keywords as you want - just hit enter after each keyword. KiltHub remembers ones you’ve entered previously and will suggest keywords as you begin typing.
  • Write a Description. This is the description or abstract of your material(s). This should include any relevant information that pertains to your research - which might include information about the methodology, approval for data collection, or legal or ethical requirements. Be as descriptive as you can.
  • Enter any References. You can link to references or any related content.
  • Enter any Funding information. Add the grant number and name of the funding authority associated with your material.
  • Select a License. You can choose from a number of licenses based on your reuse requirements. If you are depositing a version of a publication, such as a post-print or author manuscript, you may need to select “In Copyright.” You may need to provide text and the full citation to the published version. Use the Publisher Statement field to do so. For more information on which license to choose, click here. For questions about depositing a version of a publication, please feel free to contact the University Library at
  • Insert the Publisher Statement. This is a field for inserting text and the full citation to the published version of your material(s) if required by the publisher to comply with their Green Open Access standards. More information about publisher requirements can be found by searching for the publisher/journal on Sherpa/RoMEO. If a set Publisher Statement is not required, please use this INDIGO Standard Entry: “This is the [insert name of Version of Publication] of, “Full  Citation of Publication with hyperlinked DOI.” Copyright [Year of Publication] [Name of Publisher].” 
  • For items that have been published elsewhere, e.g. and academic journal, add a Publication Date. Select "edit timeline" on the right side of the form. Next to Publication Date, select "set date" and enter the date the item was originally published in the academic journal.
  • Tick Publish. Make sure everything you have submitted is accurate - once it’s published, it’s permanently available.

How to Upload Embargoed Files

There are a number of reasons why you may want to conditionally upload your files:

  • There may be ethically or commercially sensitive information or data
  • You may not have permission to make the materials available (i.e. the publisher allows green open access, but you have to wait till six months after publication).
  • Your materials (e.g. datasets) may be stored somewhere else, but you want to link to it to get a DOI 

How to Upload a Confidential File 

  • Scroll to the bottom of the page and tick Make file(s) confidential.
  • You will need to provide a reason in the Reason field as to why your materials should be made confidential. 

How to Upload an Embargoed File

  • Select the Apply Embargo button.
  • Select whether you want the embargo on the file(s) only or on everything (files and the metadata).
  • Select the embargo period. You can choose one of the standard embargo periods (1, 4, 6, 12 months, or 2 years) or enter your own date.
  • Enter the reason for the embargo (e.g. required by publisher) in the Reason field


Creating Projects

Projects are collaborative spaces used for ongoing work. Upload materials that are in progress and allow project users and collaborators to view this content and make comments. Projects can be use for collaboration spaces for grants or working with collaborators from outside UIC.

See: How to use project and collaborate on INDIGO (instructions provided by Figshare).

Creating Collections

Collections are ways of collating materials that bring it together under a theme. They can be either private or public, and can be assigned a DOI. This user guide will walk you through the process of using collections, adding materials to collections, and how to publish a collection. 

See: How to use Collections (instructions provided by Figshare).