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General Overview Tutorial (Video - 30 mins)

Intro to MyActivities: This video tutorial provides a general overview of MyActivities.   The content includes how to set up your profile to automatically bring in your publications when possible, how to manually add activities, how to make your profile public, and how to make private items that you do not want seen on your public profile. Intro to MyActivities - Tutorial

Publications and Other Scholarly Works

Publication & Scholarly Works options include conference presentations, posters, invited colloquiums & symposiums, invited workshops / lectures, panelist, datasets, exhibits, book reviews, patents, reports, screenings, abstracts, proceedings, and more. Depending on your college, not all options will be available.

  • Improve Automatic Publication Retrieval and Claiming
    • In many cases, journal articles will be indexed in databases such as Scopus or Dimensions, and automatically appear in your profile.  Your name settings, affiliations, and database author IDs (author identifiers) can improve retrieval.
    • Improve Search Settings for Your Publications:  Guide | Tutorial
    • Claiming or Rejecting Author Identifiers:  Guide | Tutorial
    • Finding and manually adding Author Identifiers: Guide
  • Manually adding Publications and Other Scholarly Activities:  Guide | Tutorial  
    • Scholarly activities that do not automatically appear need to be manually added.  Entry of Books, Book Chapters, journal Articles, Conference Presentations, Keynotes, and more.
  • Connect or Claim Your ORCID:  Guide 
  • Claiming Publications:  Guide | Tutorial
  • Rejecting Publications:  Guide | Tutorial
  • Too Many Publications or Not Enough?:  Guide 
  • Editing publication data including dates:  Guide | Tutorial
  • Editing publication dates:  Guide | Tutorial
  • Importing publications in bulk from other databases:  Guide 
  • Merging  publication records:  Guide | Tutorial
  • Splitting publication records:  Guide | Tutorial
  • Changing the Activity Type:  Guide | Tutorial
  • Manually adding Publications and Other Scholarly Works:  Guide | Tutorial 
  • Adding In Progress, Submitted, or Accepted Publications:  Guide


Funded Grants

Professional Activities

  • Adding Professional Activities:  Guide | Tutorial
  • Editing Professional Activities including dates:  Guide | Tutorial
  • Deleting/ removing Professional Activities:  Guide

Teaching & supervision

  • Adding Teaching Activities and Student Supervision/ Advising:  Guide | Tutorial
  • Editing Teaching and Student Supervision Activities including dates:  Guide | Tutorial
  • Deleting/ removing Teaching Activities and Student Supervision: Guide

Correcting errors

  • I have duplicate publications appearing - Merging and splitting publication records:  Guide  | Tutorial - merging | Tutorial - splitting
  • Two records have been merged that should be separate -  Merging and splitting publication records:  Guide | Tutorial - splitting
  • Wrong activity label is assigned - Changing Activity Type: Guide | Tutorial
    • (i.e. a poster is appearing as a conference presentation, a conference proceeding is under journal article, Service to the University is under Service to the College)
  • Correcting dates 

Correcting Dates

To fix dates:
•    click, “edit record”  or "add manual record" and make edits to the date or other fields that were incorrect.   
•    Click Save

PLEASE – DO NOT EDIT the Reporting Date to correct an incorrect date.   The reporting date tells the system to include an activity in a report because its date fits within the date range for a report.    It is not the date of the activity.  

By following the steps above to edit a record, and editing the activity date, the reporting date will typically be updated as well.    If the reporting date is not automatically updated when editing the date, click on “override” and select Manual.  Enter the correct date(s).

Highlighting and Hiding Information in MyActivities and UICollaboratory

There may be activities, such as specific publications that you would like to highlight in your public profile (   There may also be activities that you do not wish to have appear on your public profile.  You will manage this through MyActivities.

To Highlight your publications as Featured:

  • Click on the link to your list of publications.   
  • Click the Heart that is found to the left of the title of the article to identify it as a "Featured".  It will go from a white heart to a black heart once it is clicked.    A black heart will appear next to the title of the article once it is selected as Featured.  
  • In the UICollaboratory, these items will appear at the top of the list of your activities, and appear with the word Featured

To Highlight your professional activities, grants, or teaching activities as Featured, 

  • Click on the link to your list of professional activities, grants, or teaching activities under My Summary.   
  • Click the Heart that is found underneath each item in the list that you would like to identify as a "Featured".  It will go from a red heart to a white heart once it is clicked.    A red heart will appear next to the title once it is selected as Featured.  
  • In the UICollaboratory, these items will appear at the top of the list of your activities, and appear with the word Featured

Individual activities in certain categories, such as journal articles, books, funded grants, honors & awards, memberships, and courses taught will appear by default in the UICollaboratory.   These are activity categories where the activities are set to appear in the UICollaboratory.  (see list of  Activities appearing In UICollaboratory).   By default, the individual activities in the categories are set to public, and thus will appear in the UICollaboratory.  If there are individual activities  that you do not want public, you may hide them by making them private.   Activities in other activity categories are defaulted to private.   You can choose to make them visible in MyActivities, but unless they are in a category set to appear in the UICollaboratory, it is not possible to make them public.

To hide your publications, professional activities, grants, or teaching activities from appearing in the UICollaboratory or MyActivities

  • Click on the link to your list of publications, professional activities, grants, or teaching activities.   
  • Click the world icon that is found to the right of the title of each item in the list that you would like to hide.  The entry will have a private icon to indicate it is invisible on your public profile.
  • Private items will still appear in your personal reports or reports for your department or college, but they are not visible to others.

Go to to view your public profile.

Enhance your Public Profile

MyActivities allows you to generate a public profile (UICollaboratory), CVs, and BioSketches. To populate the Biographical portions of those documents, you must manually add this information to your profile through MyActivities. This includes information such as:

  • Your education, academic and non-academic employment and language competencies.
  • Your photograph
  • Links to public-facing scholarly pages like a personal website, Google Scholar profile, ResearchGate page, etc.

The following is information that can be added to your profile to enhance your public profile.  

Also see:

  • Hide or Highlight activities   Guide
  • Change name displayed (i.e. use preferred name)   Guide

To add your photo and contact information to your Elements profile:

  1. From your MyActivities homepage, click on the “Go to your profile” button under the photo placeholder.
    • Click on "Manage photo" to change your photo.
    • Click Add a phone number if you want your phone number on your profile
  2. When you finish filling out an entry, click the Save button at the bottom of the entry box to save.