The permanent records from the human resources records schedule include:
Affirmative Action/Equal Employment Opportunity Files
Affirmative Action plans and reports, agency workforce State reports, VETS 100 reports, and IBHE Employment Plan reports.
– hold 3 years after report date then transfer to University archives
Employment Applicant and Search Files For Vice President, Chancellor, Vice Chancellor, Provost, Vice Provost, or Dean: vitae/résumé, copies of published works, letters of reference, certifications, and other documents directly related to the individuals submitting applications.
– hold 1 year after completion then transfer to the University Archives
Employment History Files
A synopsis of each employee's employment history, including name, dates hired and separated, titles, and for each position held: pay grade and salary, dates held, percent time, and departmental affiliation.
– hold 6 years after separation then transfer to the University Archives
Human Resources Policy Administration Files
Minutes of committee and task force meetings, program statements, annual reports, budgets, long range plans, and reference materials such as rules, regulations, or guidelines aiding in the operation of HR functions.
– hold 10 years after completion then transfer to the University Archives
Labor Management Relations Files
Union contract negotiation files and labor arbitration files include Labor and Union management meeting notes and publications, contract proposals, counter proposals, correspondence, planning documents, cost analyses, tentative agreements, and final contracts.
– hold 10 years after contract expires or arbitration process completed then transfer to the University Archives
Personnel Employment Files For faculty and academic professionals: vitas/résumés, correspondence (with faculty and sr. administrators), lists of publications, and sabbatical files.
– hold 6 years after separation then transfer to the University Archives