Subject and Course Guides: NIH Data Management and Sharing : Budgeting

NIH Budgeting

The new Data Management Sharing Policy allows researchers to budget for data management and sharing activities. Reasonable costs for NIH budget requests could include:

Curating data
Developing supporting documentation
Formatting data according to accepted community standards, or for transmission to and storage at a selected repository for long-term preservation and access
De-identifying data
Preparing metadata to foster discoverability, interpretation, and reuse
Local data management considerations, such as unique and specialized information infrastructure necessary to provide local management and preservation
Preserving and sharing data through established repositories, such as data deposit fees

Costs must be incurred during the performance period.

Currently, the NIH is still discussing raising the budget cap for grants. However, as of now budget caps are not being raised.

NIH will no longer require a single line for data management sharing (DMS) costs, but DMS costs can be requested in multiple cost categories (ex. personnel, equipment, supplies, other expenses, etc.). NIH will still require a specification of DMS costs in the "Budget Justification" section of the R&R Budget Form or in the "Additional Narrative Justification" section of the PHS 398 Modular Budget Form.

NIH Budgeting for Data Management & Sharing NIH recognizes that making data accessible and reusable for other researchers may incur costs.
Allowable Costs for Data Management and Sharing This supplemental information outlines categories of allowable NIH costs associated with data management and sharing.

Data Management Sharing Costs

Supplemental NIH Documents

Supplemental Information to the NIH Policy for Data Management and Sharing: Allowable Costs for Data Management and Sharing
For budgeting considerations, this supplemental guidance will assist in defining what data management and sharing costs can be submitted with the application.
Single Budget Line Item Requirement for Data Management and Sharing Costs Rescinded
For grant applicants submitting detailed budgets must request costs to support Data Management and Sharing (DMS) Plan activities as a single line item on the R&R Budget Form titled “Data Management and Sharing Costs.” This requirement will be rescinded for due dates on or after October 5, 2023

Additional Budgeting Resources

DataONE Budgeting for Data Management Best Practices
An outline and best practices for budgeting and costs to plan and think about while creating your DMP.
Life-Cycle Decisions for Biomedical Data: The Challenge of Forecasting Costs
A helpful guide for estimating costs published by the National Academies National Academies of Sciences, Engineering, and Medicine. The cost drivers workbook is an interactive framework for analysis of the cost drivers for biomedical data.
COGR Readiness Guide Chapter 4 - Budgeting and Costing
Provides a review of NIH's Final Policy on Data Management and Sharing and identifies implementation challenges related to budgeting, costing considerations, and other topics of concern, which could affect both central administration and PIs/researchers.

UIC Resources

UIC Data Storage Finder
Explore different storage options available at UIC and their cost.

ICPSR

Share NIH Data with ICPSR
ICPSR provide a downloadable document to estimate the cost of sharing NIH data

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NIH Data Management and Sharing : Budgeting

NIH Budgeting

Supplemental NIH Documents

Additional Budgeting Resources

UIC Resources

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