Reimbursement and Invoice Instructions
If your article is accepted and ROAAP request is approved, follow the appropriate option below to pay the open access fees.
1) Pay Open Access Publishing Fee using your department's P-Card
Pay the open access publishing fee using your Uof I departmental p-card. Send proof of payment and your department FOAP charged and the University Library will complete the Journal Voucher - use account code 142350 (Submission or Processing Fees). See below for contact information. Please ensure it is clear what article the ROAAP fund is covering. The University Library will only reimburse for the funding amount granted through ROAAP.
2) Pay Open Access Publishing Fee by coming to the Daley Library (this can be virtual during the pandemic)
Arrange a time to meet with someone in the Library's Business Office. The library will pay the fee directly. You will need to log into your account with the publisher. Bring your approval email confirming the ROAAP funding for your article. See below for contact information. Please ensure it is clear what article the ROAAP fund is covering. The University Library will only pay for the funding amount granted through ROAAP.
3) Pay the fee yourself using personal funds and seek reimbursement through TEM.
Check with your unit security officer for access to TEM. See below for contact information to arrange assistance with the reimbursement if you have a TEM account.
Please send all forms, documents (copy of approved ROAPP funding request), proof of purchase, receipts, vouchers, and invoices to: Devin Schroeder, Daley Library, University of Illinois at Chicago, 801 S Morgan St. M/C 234, Chicago, Il 60607. Contact Devin about reimbursement or payment at firstname.lastname@example.org. Other questions? Contact Sandy De Groote: email@example.com; 312-413-9494