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INDIGO Help: Benefits of Submitting

These pages provide help for searching, browsing, and submitting to INDIGO.

Benefits of submitting material into INDIGO

  • Dissemination: Because access to INDIGO is open, your work will be disseminated to people in more places, which will increase the availability of your research and UIC’s research.
  • Extend Your Impact: Making your work available in more places to more people will extend the potential impact of your research.
  • Increased Indexing: The Open Archives Initiative (OAI) was developed by librarians to share meta-data which makes it possible to disseminate content into large databases, increasing accessibility to information. OIA Harvesters (like http://oaister.org/ and Google Scholar) are indexing your work, increasing the likelihood others will find it, thus increasing its availability and potential impact.
  • Persistent URL: A persistent URL, using the handle system, is created for each of your items submitted into INDIGO. The URL created for an item will never change. You may link to your content in INDIGO from your personal homepage, or send the links to your colleagues.
  • Preservation: Because of the library’s commitment to preserving your digital content, you and your colleagues can access submitted material from anywhere in the world for years to come.
  • Access to journals is declining: Because of the increased costs of purchasing journals (online and in print), libraries continue to have to cancel journal subscriptions. Putting your material in INDIGO will allow you an opportunity to provide others access to work, regardless of what journal subscriptions another researcher may be able to access.

INDIGO Policies

Submission:

  • There are two essential activities related to the copyright of documents submitted to INDIGO.
    1. The submitter must be the copyright owner or must have permission from the copyright owner to deposit the material into INDIGO. No material may be deposited where doing so is prohibited under existing copyright agreements.
    2. The submitter must also have the right to grant the UIC Library the non-exclusive right to Preserve and disseminate the material through INDIGO.
      • How do I know if I own the copyrights to an item or how do I know if the person I am submitting on behalf of has the copyrights to an item?

  • In general, the work must be produced or sponsored by a member of the UIC community.
  • The material must be in electronic format.

Content:

  • When considering your scholarly work to submit to INDIGO, the following list can be used as a guide for the types of materials that may be submitted into INDIGO (providing you own the copyright or you have the permission o the copyright owner):
    • Journal articles
    • Preprints
    • Conference presentations, papers, posters
    • Course syllabi, handouts, documents
    • Raw data files
    • Software
    • Video and sound recording
    • Working papers
    • Books
    • Maps
    • College/department alumni newsletters
    • Committee meeting agenda and minutes
    • Doctoral dissertations, masters theses (Note; For UIC awarded degrees, the library is working on an official processes to enter these dissertations and theses.)

Format:

  • All material submitted needs to be in electronic format. Because some formats are more popular than others, and software for reading content (such as Adobe for reading PDFs) is routinely being upgraded some formats may become obsolete in the future. To ensure long term access, please use one of the formats the UIC Library has committed for long term preservation when submitting your content. A list of formats will be released shortly. In the meantime, inquire at indigo@uic.edu for preferred formats.

Retention:

  • INDIGO is designed to preserve submissions long-term. In exceptional cases, the material may be removed at the request of the submitter and/or author or for legal reasons.

Access:

  • In general, material submitted in INDIGO will be made publicly accessible in a timely manner. If there are materials for which widespread access is not appropriate (ex: administrative documents, restrictions to UIC only) or that should not be publicly viewable for set time period (dissertation or publishing embargos), INDIGO can restrict access to a community or to restrict access to an item for a predetermined period of time. Contact indigo@uic.edu to determine if a restriction request is appropriate.