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INDIGO Help: FAQs

These pages provide help for searching, browsing, and submitting to INDIGO.

Answers to FAQs

Who can deposit material in INDIGO?

  • Faculty, students, and staff affiliated with the University of Illinois at Chicago may submit materials in INDIGO. Typically, the submission will be done on your behalf by a University Library librarian, or by a designated person in your department.

What criteria should material meet before being deposited into INDIGO?

  • ·There are two essential activities related to the copyright of documents submitted to INDIGO:
    1. The submitter must be the copyright owner or must have permission from the copyright owner to deposit the material into INDIGO. No material may be deposited where doing so is prohibited under existing copyright agreements.
    2. The submitter must also have the right to grant the UIC Library the non-exclusive right to Preserve and disseminate the material through INDIGO.
  • In general, the work must be produced or sponsored by a member of the UIC community.
  • The material must be in electronic format.

How do I know if I own the copyrights to an item or how do I know if the person I am submitting on behalf of has the copyrights to an item?

  • To determine if the author has retained the rights to an item of work, consult with the agreement the author signed with the publisher.
  • If the author has retained their rights and owns copyright if their published work, the item(s) may be submitted to INDIGO.
  • If an author does not have a copy of the agreement, you may request it from the publisher. Contact information for a publisher is often found on the journal’s website.
  • If the author has not retained copyright and has signed an agreement giving all their rights to the publisher, the author may,:
    • Consult with the Sherpa/Romeo list of Publisher Copyright Policies and Self-Archiving to determine if the publisher of their material has given authors permission to deposit published articles into repositories like INDIGO.
    • Contact the publisher to request permission to place the work into INDIGO. Sample letters requesting deposit rights are available at http://researchguides.uic.edu/publisherletters.
  • In cases of doubt, contact the publisher directly.

What can I do in the future to retain my rights as an Author?

  • In order to retain these rights, use the Addendum to Publisher Agreements for CIC Authors when signing publications agreements with a publisher. This will ensure that you maintain your copyright to your work and will grant permission for you to deposit the final published version of version of your research into INDIGO.
  • For more information of retaining your rights as an Author, se the following web pages:
    • Your Rights as an Author: Using the SPARC Author Addendum to secure your rights as the author of a journal article: http://www.arl.org/sparc/author/addendum.html
    • Reserving Rights of Use in Works Submitted for Publication – Negotiate Publishing Agreement. http://www.copyrightiupui.edu/nego_doc.html
  • Questions about your Rights? Send an email to indigo@uic.edu.

What rights do I need to grant when I deposit material into the repository?

  • The University Library of the University of Illinois at Chicago needs to be granted the non-exclusive rights to keep the work, preserve it, and make it available on the web.
    • If you were the copyright owner of your works prior to placing an item(s) into INDIGO, you continue to retain those rights. You do not cede any rights you had before placing the item into INDIGO
  • Because technology and software change, what is readable by computers today may not be readable by computers in the future. By granting the library the non-exclusive rights to keep, preserve, and disseminate the work, the library agrees to make the material submitted to INDIGO accessible and usable in the future.
    • To ensure long term access, use one of the formats the UIC library has committed to for long term preservation when submitting your content. A list of formats will be released shortly. In the meantime, inquire at Indigo@uic.edu for preferred formats.

If I own the copyright to an item, when the item is in INDIGO, are my rights protected?

Can I publish an item somewhere else if it has already been deposited into Indigo? 

  • It is best to check with the publisher first to determine if you can submit an item to INDIGO before publication. Some publishers will not publish material that has been made available on the World Wide Web (e.g. it was deposited in INDIGO).

Does depositing an item into Indigo meet the NIH guidelines?

  • Depositing an item into Indigo does not meet the NIH guidelines. The UIC library strongly encourages you to deposit your material in both PubMed Central and INDIGO.
  • For more information on the NIH initiative and submitting your NIH funded work into PubMed Central, please visit http://researchguides.uic.edu/nih

What type of material can be deposited in INDIGO?

  • When considering your scholarly work to submit to Indigo, the following list can be used as a guide for the types of materials that may be submitted into Indigo (providing you own the copyright or you have the permission of the copyright owner):
    • Journal articles
    • Preprints
    • Conference presentations, papers, posters
    • Course syllabi, handouts, documents
    • Raw data files
    • Software
    • Video and Sound recordings
    • Working papers
    • Books
    • Maps
    • College/department alumni newsletters
    • Committee meeting agenda and minutes
    • Doctoral dissertations, masters theses (Note; For UIC awarded degrees, the library is working on an official processes to enter these dissertations and theses.)

What type of format does the material submitted need to be in?

  • All material submitted needs to be in electronic format. Because some formats are more popular than others, and software for reading content (such as Adobe for reading PDFs) is routinely being upgraded some formats may become obsolete in the future. To ensure long term access, please use one of the formats the UIC Library has committed for long term preservation when submitting your content. A list of formats will be released shortly. In the meantime, inquire at indigo@uic.edu for preferred formats.

What if the format of my work is in print?

  • If the format of your material is in print, you may scan your work and deposit the electronic files into the repository. The University Library has scanners built into the photocopiers.

What if I have a co-author?

  • If you have a co-author(s), each of the co-authors must agree to your joint publications / works being deposited into INDIGO.

What if I have a co-author that is not affiliated with UIC?

  • Only one author needs to be affiliated with UIC in order to be able to submit material into INDIGO. The author affiliated with UIC will be the individual submitting the item(s)
    • Submitting your work into INDIGO does not prevent your co-author from submitting the same work to another repository.

What is the basic structure of each community in INDIGO?

  • INDIGO is organized by Top-Level Communities (defined by UIC’s list of Academic Departments), Sub-Communities, and Collections (which belong to a specific community).  If you have questions about where you think something should go, please email indigo@uic.edu.

I registered an account in INDIGO. Why can't I submit material?

  • Authorizing you to submit to a specific collection requires an additional step. If you would like your material uploaded into INDIGO, please email indigo@uic.edu. A librarian will upload your material on your behalf, or, a librarian will come and provide training to a designated person in your department who can upload material for the department.
  • A librarian would also be willing to come to present to a group or your department about INDIGO, its benefits, information about retaining your ownership of your intellectual property, and provide you with more information on scholarly communication.

How can my department find out more about Indigo and how we can make our material available in Indio?

  • Please email indigo@uic.edu. A librarian would be willing to come to present to a group or your department about Indigo, its benefits, information about retaining your ownership of your intellectual property, and provide you with more information on scholarly communication.